Festival and Special Event Grant Online Application

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2017 applications are now closed.

You must fill out this form in one single session, please allow yourself enough time to do so.

To evaluate how much time you will need, please use the downloadable application form to understand what is required of you. 

Background – The City of Whitehorse has established a Festival and Special Event Policy which offers grants and in-kind support to community groups and organizations for festivals and special community events.

Purpose – The City of Whitehorse is committed to the development and support of special community events and festival celebrations that provide vibrant and diverse community experiences for residents and visitors.

Eligibility – Whitehorse non-profit registered societies in good standing and community organizations with a not-for-profit mandate hosting an event taking place within the City of Whitehorse.

Not Eligible:

  • Capital costs or wages
  • Retroactive funding of events that have already taken place
  • Conferences
  • Events that are billed as fundraising events where fundraising is the intent (events offering the opportunity to purchase food, t-shirts or souvenirs are not considered fundraising events)
  • City facility park fees
  • Festivals or events that seek to attract only a special interest audience
  • Festivals or events that are organized or promoted as a for-profit commercial venture
  • Festivals or events that are organized by an individual or private enterprise

Intake Deadline 

The deadline for Festival and Special Event Grant applications for ALL events scheduled between January and December shall be prior to 4:30 pm on August 31.

  • Late applications will not be accepted, no exceptions.
  • No handwritten applications will be accepted.
  • Applications must be single sided.

Questions? 

Email: parks@whitehorse.ca  

Call: 668-8325  

Mailing Address: 2121 – 2nd Avenue Y1A 1C2  

In-Person Location: 4061 – 4th Avenue (Sport Yukon Building)

Ready to complete your form? Start here! 

Please correct the field(s) marked in red below:

Name of Event 

Please list only one event per application.
If your organization is submitting an application for more than one event, please submit one application per event. 

 *
Proposed Event Date(s)
 *
Location(s)
 *
Grant Cash Request in $
 *

In-Kind Request 

If yes attach detailed list of in-kind support requested below

 *
In-Kind Request If yes attach detailed list of in-kind support requested below
Please upload detailed list of in-kind support requested (if applicable) see p5 of attached document for a sample

 

Signature Event 
 *
Signature Event

Organizational Information

Name of Organization
 *
Registered Society #
 *
In Good Standing
 *
President of Organization
 *
Mailing Address
 *
Postal Code
 *
Email 
 *

Contact Person who can answer questions pertaining to this application:

Name 

 *
Phone/Cell
 *
Email 
 *

Recent Grant History

Has your organization previously received a grant from the City for this event or festival?

Grant Awarded
 *
Grant Awarded

Year

Have you submitted the Final Report from a previous City funded event?

New applications or multi-year funded events will not be considered until the previous year’s report is received.

 *
Have you submitted the Final Report from a previous City funded event? New applications or multi-year funded events will not be considered until the previous year’s report is received.

Please upload your Resolution to Accept Financial Responsibility  see p3 of attached document for a sample

Organization WITH a Board of Directors:

PLEASE PROVIDE:

  • A copy of your Board minutes and a Board Resolution detailing the society’s full responsibility for the event revenue generation.
  • Have Board member and President complete and sign the resolution.

Committee WITHOUT a Board of Directors:

PLEASE PROVIDE:

  • A signed Letter of Intent detailing the Committee’s full responsibility for the event revenue generation.
  • Have members of the Committee sign the resolution.

Upload your file here: 

 *

Event / Organization Information

1. Festival Event Detailed Budget  

Please provide an estimate of the revenues and costs of the event for which a grant is requested. Provide how and where City grant funds will be spent. Include a list on the attached form of City in-kind support you are requesting. (A dollar value for in-kind support will be calculated by the Internal Evaluation Team as part of the assessment).

Please upload budget and detailed list of in-kind support requested (if applicable) see p5 of attached document for a sample

 

 *

2. Organizational Background

If you are a first time applicant, provide a brief history of your organization and its mandate. 

3. Describe the event listing the following details:

  • Activities planned
  • Number of volunteers and their roles
  • Cost and target audience describing expected attendance, age, origin, etc.
 *

4. How will this event be advertised and publicized?

 *

5. Please outline environmentally friendly practices that you are considering as part of this event. The City of Whitehorse is encouraging active transportation. Preference will be given to those organizations that consider active transportation (bus, carpool, biking, walking and / or other).

 *

6. What other sources of funding are you pursuing?  Identify any groups, organizations or businesses that you have approached or secured as contributors to the event.

 *
7. How will this event benefit the community?
 *

8. Please specify the purpose(s) for which these municipal grant funds or in-kind services are being requested.

 *

9. How will the municipality’s contribution be recognized?

 *

10. Why is your event eligible as a Signature Event (if applicable)?

In lieu of signatures 

The person who has completed this online application declares that all information included herein is accurate:

Final Report

A Final Report and Financial Statement must be submitted within 90 days of the conclusion of the event. Failure to file this information may result in rejection of new applications.

No handwritten Final Reports will be accepted.

1. Project Summary 

a. Goals achieved and factors influencing outcomes
b. Major variances from original application

2. Statistics

a. Attendance figures
b. Estimation of demographics and origin of patrons if available
c. Number of volunteers

3. Budget
a. Final accounting of event revenues and expenses
b. How were the City’s funds expended? 

4. Media Exposure
a. Representative samples of photos from event if available
b. Media coverage (print, radio, TV)

5. Recognition

a. Identify how the municipality’s contributions were recognized

Submit Completed Final Reports to Parks and Community Development:

 

Online at www.whitehorse.ca/grants
Email: parks@whitehorse.ca
Mailing Address: 2121 – 2nd Avenue Y1A 1C2
Location: 4061 – 4th Avenue (Sport Yukon Building)New Text Information

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