Event Checklist Form

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Please correct the field(s) marked in red below:

Name of group
 *
Main contact
 *
Date of event
 *
Event location
 *

Parks Rental Agreement signed and returned?

Failure to sign the rental agreement prior to the event will result in a booking cancellation.

 *
Parks Rental Agreement signed and returned? Failure to sign the rental agreement prior to the event will result in a booking cancellation.

Liability Insurance

Have you obtained a minimum 3 million 3rd party liability insurance naming the City of Whitehorse additionally insured? 
 *
Have you obtained a minimum 3 million 3rd party liability insurance naming the City of Whitehorse additionally insured?

If NO, contact an insurance provider, then email a copy of liability insurance prior to the event to Parks and Community Development at parks@whitehorse.ca / 668-8325.

Shipyards Park Address 100 – 1 Ogilvie Street, Y1A 0G6

Rotary Peace Park Address 2045 – 2nd Avenue, Y1A 1A8

Robert Service Campground Day Use Area Address 120 Robert Service Way, Y1A 6S1

Structures

Will a tent structure (or structures) be erected?
 *
Will a tent structure (or structures) be erected?
Who is the tent provider?
Number of tent structures
Date of tent set up
Date of tent take down
Will the tent be heated?
Will the tent be heated?

If YES, obtain a Building Permit. Land and Building Services adminbuilding@whitehorse.ca / 668-8346.

Have you made arrangements with the Fire Prevention Officer for an inspection prior to the event?
Have you made arrangements with the Fire Prevention Officer for an inspection prior to the event?

If NO, contact one of the Fire Prevention Officers at 668-8685 or 393-8420.

Will liquor be served at this event?
 *
Will liquor be served at this event?

If YES, a refundable $500.00 damage deposit is required by Parks and Community Development parks@whitehorse.ca / 668-8325.

OFFICE: prepare the Authorization to Obtain a Liquor Use Permit application form for client to take to the Liquor Corp.

Did you get a Liquor Licence from the Yukon Liquor Corporation?
Did you get a Liquor Licence from the Yukon Liquor Corporation?

If NO, request an Authorization for Liquor Use Permit from Parks and Community Development to take to the Yukon Liquor Corporation, 9031 Quartz Road, 667-5245.

How many people are expected to participate at this event?
 *
Have you made arrangements to have a fence installed?
 *
Have you made arrangements to have a fence installed?
Date of install
Do you have a business licence?
 *
Do you have a business licence?

If NO, anyone conducting any kind of endeavour for profit or gain is required to have a business licence. Charitable Organizations are not required to obtain a business licence. Non-profit Organizations may require a business licence as per Business Licence Bylaw. Land and Building Services adminbuilding@whitehorse.ca / 668-8346.

Will food be served to the public at this event?
 *
Will food be served to the public at this event?
If YES, a Temporary Food Permit is required. Environmental Health, 2 Hospital Road, 667-8391.
Will there be additional food concession(s) on site?
 *
Will there be additional food concession(s) on site?
Where?

Road Closure / Music or Noise

Road closure?
 *
Road closure?

If YES, a permit is required for any special event road closure as per the Special Event Road Closure Bylaw. Bylaw Services bylaw.services@whitehorse.ca / 668-8317.

Noise permit?
 *
Noise permit?

If YES, the City does not have a specific noise bylaw. However, there are provisions regarding noise included in the Maintenance Bylaw. Bylaw Services bylaw.services@whitehorse.ca / 668-8317.

Security

Security needed?
 *
Security needed?
Dates for security

Electricity

Is electrical power required for your event?
 *
Is electrical power required for your event?
Where?

Portable Washrooms

Are you renting portable washrooms?
 *
Are you renting portable washrooms?
Where will they be installed?
Date of delivery
Date of pick up

Water

Will you need access to water?
 *
Will you need access to water?
Where?

Parking

Do you have a parking plan?
 *
Do you have a parking plan?
Have you assigned staff/volunteers/security to control the traffic in and out of the park?
 *
Have you assigned staff/volunteers/security to control the traffic in and out of the park?

Vehicle Access

Will you need to drive onto grass area?
 *
Will you need to drive onto grass area?
Where?
How many vehicles?
Will you require the assistance of the Parks staff before, during and after the event?
 *
Will you require the assistance of the Parks staff before, during and after the event?
When? (hours - start to finish)
Describe the assistance required

Site Map

Is a site map available?
 *
Is a site map available?

Waste Management

What will be done to manage waste and encourage composting?

Additional Items

Example: tables, chairs, portable firepit(s), picnic tables, etc.

Pre-event Meeting

Have you arranged a pre-event meeting with the Program Coordinator, Arbor Webster?
 *
Have you arranged a pre-event meeting with the Program Coordinator, Arbor Webster?

If NO, Event Organizer must contact the Program Coordinator at 334-2300 to arrange a pre-event meeting prior to the event.

Meeting date and time
Meeting date and time
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